1.5.2 Adding a new figure
Next, we will add the first figure. When you click on the “Add Figure” button, a file selection box is displayed and you can navigate to the location of the drawings or figures. Then, select a figure to insert into the application.
When you open a figure, the system will add a thumbnail and will show the figure in the left column. You can describe the figure in the text column on the right side.
You should write a sentence in the “Brief Description of the Figure” text box. In the above example, because a figure is the first figure, the text in “Brief Description of the Figure” has already been pre-set for you as “FIG. 1 shows an exemplary.” You have the option of either finishing this sentence or entering a completely different text. To enter new text, you can delete this auto-generated text and enter your own text in the box.
Next, you need to add element numbers. These designate specific parts of the drawing that will be discussed in the text. To do this, click on the appropriate area in the drawing. A number will then automatically be added. If the number is correct, you can press the enter button on the keyboard to accept the number. If the number is not what you want, type a new number in. Now, after you press the enter button, you can enter the descriptive phrase. You can also enter a descriptive phrase or element name corresponding to the number by entering a “:” after the number. You can then type the descriptive phrase or element name.
For ease of describing the figure, we recommend a logical numbering sequence that flows in a particular direction, such as from left to right of the figure or from top to bottom. For example, a flow chart is usually read from top to bottom. So, for ease of reading and matching the numbers to the text in the description section, we recommend that you start with the top box in the flow chart and incrementally add numbers to the subsequent boxes. For mechanical drawings, one approach is to start with the major or key component in the figure. Then, add numbers in a logical sequence around the major/key component so that you can sequentially tick off the numbers in the text as you describe the surrounding components or elements. That way, the description text will logically flow with the numbers.
In contrast, if you choose element numbers haphazardly, the numbers referenced in the detailed description of the figures may jump around in a seemingly random sequence. That may make the document difficult to understand. Our objective is to make the document flow well so that it is easy to read. Numbering the elements in a logical manner will help the PPA’s readability.
[insert image] Using the figure on the right side as an example, we will annotate four buttons in the figure with numbers so that we can refer to the buttons with reference numbers in the text. This is done by clicking the mouse pointer near the desired area (in this case, the “Open Patent” button). A box with a red dot then appears. The red dot is the tip of a pointer arrow. You can drag the red dot to point it to the correct spot in the figure where you want the text to be associated. You can also select the number and move the number to the desired position.
The box has an automatically generated number that you can change. Further, you can add descriptive text after the number to provide more information. If you enter text after the number, a colon will be shown to separate the text from the number. If you print the figure, the descriptive text after the number will be suppressed, or it will not print.